Silent Auction rules

Bidding
Each silent auction item has a bid sheet in front of it, with a minimum starting bid listed on the top line. Bid increments are also indicated. Silent auction bids must follow the rules on each bid sheet ( i.e., the minimum bid and minimum increment for each following bid stated on the bid sheet must be followed).

All bids must be for an even dollar amount. Any bids showing cents will be rounded up to the next even dollar amount.

Enter your bid by PRINTING your name and bidder number on the first available line of the bid sheet. Any name that is illegible will not be counted as a bid for the item.

Bid sheets cannot be removed from their designated places except by authorized persons at the closing of each segment.

Bidding closes promptly at 8 p.m. on Sunday, December 10, 2006. Any bids placed after this time will be invalid. The highest bid at the close of the auction, 8 p.m., will constitute the winning bid. In the event of a dispute, one of the official Liberty Hill Foundation representatives shall act as the final authority and shall determine the winning bidders. His/her decisions shall be final. The determination of the “last bid” is at the sole discretion of Liberty Hill Foundation.

Bidders are responsible for paying for all auction items which they win—no exceptions.

All bids must include: a bid amount that conforms to at least the minimum bid increment indicated on the bid sheet, the bidder’s name and the bidder’s table number . Bids placed without this information will be invalid.

Donors set the item value and terms of gift certificates. Liberty Hill Foundation is not responsible for terms as stated or changed by the donor after the fact.

Winning bidders must pick up and pay for their auction items no later than Sunday, December 10 , 2006 unless other arrangements are made with Liberty Hill Foundation. Winning bidders are responsible for packing and transporting their items home. If any prize notification is returned as non-deliverable, winning bidder will be disqualified and an alternate winner will be selected.

Unless otherwise stated, all auction items and services must be used within the expiration date identified.

Payment
At the end of the evening, as you walk out, please check to see if your bidder number/name is on one of Liberty Hill’s “Winning Bidder Boards” with an indication that you have "won" an item. If your bidder number/name is listed proceed to the Auction Check Out area where you will be able to make your payment and receive your item in exchange.  Acknowledgments and accompanying tax receipts will be sent to you within 2 weeks of the event provided your contact information is legible.

Payments may be made immediately by cash, credit card (VISA, MasterCard, American Express or Discover) or check (made payable to Liberty Hill Foundation). Payment must be made in full on the day of the auction.

Restrictions
All sales are final and no exchanges, substitutions or refunds will be honored by Liberty Hill Foundation unless specifically indicated. Any gift certificates for items will not be replaced if stolen or lost.  All items in the silent auction are sold "as is" and no guarantee or warranty with respect to the property is made by Liberty Hill Foundation or the donors. Some items may have restrictions, which are stated in the description and cannot be changed. Please read the descriptions carefully. Many items require advance reservations. Values assigned to each item are estimates only. Unless specified, all auction services must be used within one year of the date of auction.

All items involving services, tickets, events, etc. are subject to the conditions set by the donor. If you have successfully bid on any items requiring the arrangement of dates and times, we ask that you please call the donor directly and promptly so they can provide these arrangements.

Tax Deductibility
If the winning bid is higher than the fair market value (listed with each item), the difference in amounts may be deductible as a charitable contribution. Consult with your tax advisor for specific information.

Liberty Hill Foundation is a 501(c)(3) non-profit organization. Donations made through the auction are tax deductible to the full extent of the law. Generally, auction item donations are deductible to the extent that the contribution exceeds the stated value of the item. Where the stated value is "Priceless," we suggest that you consult with your tax advisor.

Our Generous Auction Donors
Liberty Hill Foundation is very grateful to the many donors of services and beautiful objects for this benefit auction.


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