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Advancement Assistant

ORGANIZATION OVERVIEW

When Liberty Hill began in 1976, it was a daring new foundation that turned philanthropy on its head. Today it is a national leader in social justice. Organizing and advocacy powered by Liberty Hill has changed national policies, launched social change movements, transformed neighborhoods, and nurtured hundreds of community leaders who respond to the experience of injustice by fighting for their rights.

POSITION OVERVIEW

The Advancement Assistant will work collaboratively with key advancement team stakeholders to support Liberty Hill's fundraising efforts and donor services. Provides administrative support for Liberty Hill Advancement team, including events. Conducts research and prepares reports, correspondence and other related documents. Executes grant requests and enters the data into the relevant database; and manages department financial documentation such as processing check requests from vendors.

PRIMARY RESPONSIBILITIES AND ESSENTIAL FUNCTIONS

Primary areas of responsibility and tasks that may typically be assigned include but are not limited to:

Donor Services Support
  • Docket summaries and research on prospective organizations for giving circles and DAF grant making
  • Data entry of DAF fees, interest, investment returns, and all gifts for giving circles and DAFs
  • Preparing and mailing quarterly statements to DAF account holders
  • Entering new DAF account information and creating new DAF files
  • Assist Grants Manager with filing and recordkeeping of DAF grants
Departmental Administrative Support
  • Coordinate and manage team calendar
  • Process general departmental invoices and reimbursements for payment
  • Provide assistance with the successful execution of special events, including outreach, logistics, and on-site event support
  • Help with filing, ordering supplies, etc.
  • Provide logistical support for Board fundraising committee, other meetings as requested
  • Providing support for outreach, logistics, and on-site coordination of events
  • Interdepartmental project support, including following up on requests for information from Finance, Communications, and Program teams
Gift and Records
  • Process return mail and update the central database
  • Produce gift receipts and individualized acknowledgement letters for all gifts received in a timely and accurate manner, obtain appropriate signatures and mail within target timeframe (within 1 week of receipt); maintain tracking system for letters.
Prospect Research and Management
  • Assist with entering solicitors' donor contact/action (such as phone calls, face-to-face meetings, emails) information into Raiser's Edge and scheduling next steps as appropriate
  • Run weekly/bi-weekly action reports in Raiser's Edge and work with Data Manager/DIG on next steps for prospects and moves management
  • Keep all Advancement staff up-to-date regarding philanthropic news in newspapers and the Chronicle of Philanthropy
Donor Relations and Stewardship
  • Participate in weekly/monthly donor calls to thank donors in the annual giving campaign, send thank you/birthday/sympathy cards, and handwrite special appeal envelopes and letters
  • Support team to ensure donors are informed about the impact of their gifts and upcoming events

Other duties and tasks as requested by Director of Individual Giving or Director of Philanthropy

REQUIRED SKILLS

  • Accurate and timely data entry: Raiser's Edge experience preferred.
  • Teamwork and customer service.
  • Ability to multi-task and switch gears on short notice when priorities change.
  • Proficiency in Microsoft Word, Excel, and Outlook required.
  • Strong organizational skills and attention to detail. Ability to prioritize work effectively and to follow tasks through to completion.
  • Comfortable with researching for solutions. Strong problem-solving and basic math skills.
  • Ability to work independently with minimal supervision.
  • Working knowledge of standard office equipment (copiers, printers, postage meters, etc.).
  • Strong interpersonal skills and sensitivity to cross-class and inter-group issues.
  • Strong verbal and written communication skills required. Able to present information clearly and concisely, both verbally and in writing. Able to effectively communicate with team of professionals in a small development department and to interact with a professional demeanor with the community at large

MINIMUM QUALIFICATIONS & REQUIREMENTS

  • A philosophy compatible with Liberty Hill's social justice mission and the ability to work with diverse donor, coworker and grantee constituencies.
  • Associate or Bachelor's degree in a related field preferred, or equivalent experience.
  • A minimum of two years experience in an administrative position, preferably in a not-for-profit development office.
  • Willing to work some evenings and weekends.
  • Ability to operate Internet applications and email as well as proprietary and database software within 90 days of hire (Asana, Access, Slack, Blackbaud)

PHYSICAL REQUIREMENTS

  • Manual dexterity for operating a computer keyboard, printer, facsimile machine, photocopier, calculator and/or ten-key adding machine.
  • Ability to sit at a desk or conference table for extended periods of time within an office environment.
  • Ability to lift and carry up to 25 pounds.

NOTE

The descriptions herein are representative of the essential functions of this job. This job description reflects management's assignment of functions; however it does not prescribe or restrict tasks that may be assigned. Nothing in this document restricts management's right to assign or reassign duties and responsibilities at any time.

Upon request, reasonable accommodations may be made to individuals with disabilities.

Employment with Liberty Hill Foundation is on an "at-will" basis. Nothing in this document is intended to create an employment contract, implied or otherwise, and does not constitute a promise of continued employment.

HOW TO APPLY

Applicants should send a resume, salary requirements and cover letter outlining how they meet the specific requirements of the position to jobposting@libertyhill.org. Only applicants whose resumes are selected for an interview will be contacted.

Liberty Hill is an Equal Opportunity Employer committed to having the rich diversity of our community reflected in our workforce.

Liberty Hill promotes equal opportunity for all employees and applicants. In doing so, we comply with local, state, and federal laws and regulations to ensure an equal employment opportunity for everyone. We don't discriminate in employment opportunities or practices on the basis of race, ancestry, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, citizenship, military service obligation, veteran status or any other basis protected by federal, state or local laws. Our policies and personnel practices are intended to ensure that all of us are treated equally with regard to recruiting, hiring, and advancement, and our decisions on employment are made to further the principle of equal employment opportunities for employees.