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Grants Manager

ORGANIZATION OVERVIEW

When Liberty Hill began in 1976, it was a daring new foundation that turned philanthropy on its head. Today it is a national leader in social justice. Organizing and advocacy powered by Liberty Hill has changed national policies, launched social change movements, transformed neighborhoods, and nurtured hundreds of community leaders who respond to the experience of injustice by fighting for their rights.

POSITION OVERVIEW

The Grants Manager will work collaboratively with the Director of Grantmaking and Capacity Building and the Director of Philanthropy to administer and coordinate all competitive, partnership and donor-advised grantmaking at Liberty Hill, which totals upwards of $6 million annually. Liberty Hill's interconnected grantmaking strategies build broad social movements and advance economic, racial, LGBTQ and environmental justice.

The Fund for Change is Liberty Hill's primary competitive grantmaking program. Its goal is to support community organizing in Los Angeles that builds power to win progressive, social justice policies across issue areas. The Fund for Change distributes approximately $1 million annually to support organizations in low-income community of color that are driven by people directly impacted by injustices. The Grants Manager will be responsible for coordinating this annual process (more information provided below), including implementing an enhanced grantmaking strategy for 2020 and beyond. The Grants Manager executes the grantmaking process for the Fund for Change in cyclical fashion from letters of inquiry to proposals and site visits to grant awards and reports.

Liberty Hill's partnership grants support our Agenda for a Just Future (AJF), including three primary goals in Los Angeles County: fight for a roof over every head, eliminate neighborhood oil drilling, and end youth incarceration as we know it. Liberty Hill runs grantmaking programs that supports these campaigns, in partnership with other funders and organizations. The Grants Manager will be responsible for coordinating with AJF policy and program staff on the administration and reporting for these grants throughout the year. These grants total between $1 million and $2.5 million per year.

The Donor Advised Fund program issues 600 grants per year totaling $4 million from approximately 60 funds. The Grants Manager will implement the full grantmaking process for these on a weekly basis, including due diligence and vetting of the organizations, issuing the check requests, communicating with the grantee organizations, and receiving final reports when applicable.

PRIMARY RESPONSIBILITIES & ESSENTIAL FUNCTIONS

Primary areas of responsibility and tasks that may typically be assigned include but are not limited to:

General Grantmaking Coordination
  • Helps shape overall grantmaking strategies, in partnership with Director.
  • Coordinates among relevant Liberty Hill internal and external stakeholders: Finance, Advancement and Program colleagues, grantees, and in limited cases board members and donors.
  • Prepares and issues grant-related correspondence including grant agreements, award and declination letters and reporting forms.
  • Disseminates announcements of the Foundation's funding opportunities. Maintains outreach database for grant application requests for various funds.
  • Logs incoming proposals into the grantmaking database.
  • Processes grant applications as well as grant request approvals and declinations in the database.
  • Prepares check requests and performs database entry of payments and requirements.
  • Prepares and maintains grant files, ensuring complete information and pertinent documents including reports, background information, IRS letters of determination, fiscal sponsor letters and Memoranda of Understanding.
  • Generates reports from grantmaking database.
  • Other duties as assigned, including administrative and supportive functions.
Competitive Funds Grantmaking
  • Helps design and implement competitive grantmaking strategies, in partnership with Director.
  • Communicates with grantees and Community Funding Board, a group of community members and social justice experts who review grant proposals and shape grant decisions
  • Assists with webinars and workshops for funding programs including processing mailings, preparing workshop packets, duplicating materials and forwarding funding guidelines.
  • Coordinates annual grantmaking meeting logistics with Community Funding Board, and assists with meeting preparation in addition to providing support during meetings.
  • Produces the proposal packet for funding cycles including grantmaking documents, statistical information and grant review team contact information.
  • Prepares and issues grant-related correspondence including grant agreements, award and declination letters and reporting forms.
Partnership Funds Grantmaking Administration
  • Coordinates with Liberty Hill program staff on priority program areas, co-developing grantmaking timelines and processes.
  • Develops and maintains system for grant report requests and receipt.
  • Implements special projects, as they arise.
Donor Advised Fund (DAF) Grants Administration
  • Vets organizations and performs due diligence.
  • Adds new organizations into database.
  • Issues check requests and maintains accurate information in grantee database.
  • Notifies grantees and prepares grant awards.
  • Follows up on outstanding checks and issues requests to re-issue.
  • Produce periodic reports from the database and annual statistics on DAF grants.
  • Provide and subtotal data for Form 990.
  • Writes organizations profiles and docket summaries for DAFs and giving circles.
  • Communicates with prospective grantees for budget information and program details as needed.

REQUIRED KNOWLEDGE & SKILLS

Knowledge of:

  • Los Angeles County progressive non-profit community.
  • Professional correspondence creation using proper spelling, grammar and punctuation.
  • Current technology and computer software.

Skills in:

  • Organization, detail orientation, and time management
  • Prioritization and multi-tasking.
  • Time and workload management.
  • Judgment and analysis.
  • Teamwork and customer service.
  • Written and verbal communication.

MINIMUM QUALIFICATIONS & REQUIREMENTS

  • Demonstrated commitment to social justice, equity issues, and racial justice; special interest in social movements and community organizing.
  • Bachelor's degree or equivalent combination of education, training and experience.
  • Three to five years of experience in a grantmaking capacity is preferred, including experience with grantmaking software such as GrantedGE, Sage, Fluxx
  • Knowledge of current IRS regulations related community foundations and due diligence processes is preferred.
  • Understanding of basic research practices, including internet research, surveys, interviews, etc.
  • Computer proficiency in Windows operating system and MS Office software including Word, Excel, and Access. Ability to operate Internet applications and email as well as proprietary and external vendor programs including database software (Blackbaud), Asana, Slack.

PHYSICAL REQUIREMENTS

  • Manual dexterity for operating a computer keyboard, printer, photocopier, calculator, etc.
  • Ability to sit at a desk or conference table for extended periods of time within an office environment.
  • Ability to lift up to 15 pounds.

NOTE

The descriptions herein are representative of the essential functions of this job. This job description reflects management's assignment of functions; however it does not prescribe or restrict tasks that may be assigned. Nothing in this document restricts management's right to assign or reassign duties and responsibilities at any time.

Upon request, reasonable accommodations may be made to individuals with disabilities.

Employment with Liberty Hill Foundation is on an "at-will" basis. Nothing in this document is intended to create an employment contract, implied or otherwise, and does not constitute a promise of continued employment.

HOW TO APPLY

Applicants should send a resume, salary requirements and cover letter outlining how they meet the specific requirements of the position to jobposting@libertyhill.org. Only applicants whose resumes are selected for an interview will be contacted.

Liberty Hill is an Equal Opportunity Employer committed to having the rich diversity of our community reflected in our workforce.

Liberty Hill promotes equal opportunity for all employees and applicants. In doing so, we comply with local, state, and federal laws and regulations to ensure an equal employment opportunity for everyone. We don't discriminate in employment opportunities or practices on the basis of race, ancestry, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, citizenship, military service obligation, veteran status or any other basis protected by federal, state or local laws. Our policies and personnel practices are intended to ensure that all of us are treated equally with regard to recruiting, hiring, and advancement, and our decisions on employment are made to further the principle of equal employment opportunities for employees.